Monitor mit grafischer Darstellung des Asset Lifecycle.

Case Study

Our Role: Overall Project Management

Our client

Polifilm Group

03/2024 - 05/2025

Concept and implementation of a complete lifecycle management process for all company IT assets, including servers, network components, clients, and peripheral devices.

The goal was to create transparency over the entire lifecycle of all assets, establish standards for procurement and operation, and enforce uniform hardware structures across all locations. The introduction of a central CMDB and automated integration with existing ITSM systems (including ServiceNow) formed the technological foundation.

Initial Situation | Objectives

  • Manual, opaque IT asset management
  • Missing standards for procurement, operation, and exchange
  • Building an End-to-End Lifecycle Management Process
  • Introduction of a central CMDB for asset tracking
  • Automated ITSM Integration & GDPR-Compliant Decommissioning

Duties | Responsibilities

  • Project management for the conception, implementation, and rollout of lifecycle management
  • Creation of standardized processes for procurement, rollout, operation, replacement, and decommissioning
  • Introduction and Structuring of CMDB
  • Harmonizing the hardware landscape
  • Automated asset management implementation

Key areas:

  • Development of a company-wide hardware standard with defined lifecycles (e.g., 3 years for clients, 5 years for servers).
  • Implementation of a holistic remote onboarding concept for distributed workforces
  • Development of a GDPR and BSI compliant take-back, deletion, and recycling concept
  • Cross-site process harmonization despite heterogeneous IT landscapes
  • Establishing capacity planning for proactive budget control and resource assurance

Technologies & Methods

  • Configuration Management Database
  • ITSM (ServiceNow, OTRS)
  • Hardware standardization
  • Asset Lifecycle Management
  • Process Modeling
  • GDPR/BSI-compliant data destruction
  • Project Management (Classic & Agile)
  • Change Management

Overall project management

Results

Weidehoff Business Solutions

  • Complete transparency regarding the inventory, condition, and lifecycle of all IT assets
  • Reduction of operating costs through unified procurement and predefined replacement cycles
  • Improving IT security through clear processes for deletion and revocation
  • Seamless remote onboarding through standardized processes and shipping logistics
  • Foundation for proactive budgeting and capacity planning laid